Vaccination confirmation letters and Privacy Act requests

You can now request vaccination status certificates through My Covid Record. You can still request written confirmation of your COVID-19 vaccinations as part of a Privacy Act request.

Last updated: 17 November 2021

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Passes and certificates available now

Through the My Covid Record website, you can now request two free official records of your COVID-19 vaccination status.

These are the official forms of proof of vaccination for these purposes.

Request a certificate


If you already have a vaccination confirmation letter

If you’ve already received a vaccination confirmation letter you can still use this for international travel, but we recommend you request an International Travel Vaccination Certificate through My Covid Record to ensure the country you are travelling to recognises your proof of vaccination status.

International Travel Vaccination Certificates

For access into venues later in the year, you will need to request a My Vaccine Pass. My Vaccine Passes include a QR code which you will need to scan for access to certain venues and events. Your letter will not gain you access.

My Vaccine Pass

Submit a Privacy Act request

You can request confirmation of your personal information and your COVID-19 vaccination record as held in the COVID Immunisation Register (CIR) by making a request under the Privacy Act.

This will include:

  • your name
  • your date of birth
  • the name of the vaccine you had
  • the number of doses you’ve received and dates they were administered.

The information contained in a Privacy Act request is for your records only. It can’t be used to access venues later under the COVID Protection Framework.

How to submit a Privacy Act request

By online form

To make a Privacy Act request, fill out the COVID-19 vaccination Privacy Act request form.

If information is missing or incomplete, we can’t process your request.

By post

If you’d prefer, you can also post your request to:

Privacy Request
National Contact Centre
Ministry of Health
PO Box 3015
Whanganui
4501

Please include your:

  • full name
  • date of birth
  • address
  • phone number
  • NHI number (if known)
  • date of departure for overseas travel (if you're travelling).

How to find your NHI number

COVID-19 vaccination Privacy Act requests are sent to you via email or post. Please specify how you would like us to send it to you when you submit your request.

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