Preparing an application: tips

We have provided some instructions and tips on how to prepare an application.

Please ensure you are eligible and have read the applicant guidelines first.

We anticipate receiving hundreds of applications so please try to avoid the following common errors as any of these can affect your application being considered.

  • Compulsory documents are not attached.
  • Some sections of the application form are not completed.
  • Applicants do not read the questions properly and thus provide inappropriate or irrelevant responses.
  • Applicants skip questions that they think don’t apply to them.  If you are asked a question, you must answer it in some way.
  • Applicants don’t supply their full and correct address and contact details.
  • Applicants do not sign the Declaration/Certificate of Accuracy.
  • Applicants send hard copy applications rather than e-mailing their application.

Application presentation is VERY IMPORTANT

  • Type rather than hand write your application (so it can be easily read by the assessment panel)
  • When documents are requested in a particular section, attach the documents relevant to that section ONLY
  • Proof read your application before submitting and check for spelling and grammar errors.    
  • Application questions are subject to change each year so for those who have applied in previous years still need to read the question carefully before you think about copying and pasting from a previous application.

Selecting your Referees

  • You must provide the name and full contact details of at least one referee who knows you well and can provide the kind of information that the Awards assessment panel may need. This person must be a New Zealand citizen or permanent resident and could be, for example, a prominent member of your community or church, a lecturer or tutor who has known you as a student or an employer or sports coach.
  • At least one of your referees must be able to certify your Pacific family and/or cultural links section. This person must be a New Zealand citizen or permanent resident of indigenous Pacific descent but cannot be your sibling, spouse or parent.  Examples of people who would be acceptable include: a Minister, Pastor or Reverend from your church, a lecturer or tutor, Justice of the Peace or Solicitor who knows you and your family well.
  • Other referees, for example tutors or employers who can provide information about your character or work ethic, need to know you well but do not need to be of Pacific descent.  
  • We would expect your referee/s to provide a written reference about you.
  • It is important to let your referee/s know you’re including them in your application and check that they are happy to be contacted.

Before you apply be prepared! It would be useful to have the following.

  • Scanned copy/s of all your qualifications, awards and honours received (including any academic or community service, cultural or sports awards).
  • Scanned copy of confirmation of tuition fees signed by an authorised staff member at your learning institution and/or relevant receipts. (This is a compulsory requirement and must be attached to your application)

Click here to print a confirmation of tuition fees form off now.

  • Written references and confirmation from your referee/s that they are happy to be contacted
  • And don’t forget to sign the Declaration/ Certificate of Accuracy as without a signature your application is not complete.  Electronically signing this section (typing in your name and a date) is accepted.

Allocate sufficient time to complete your application

A good application takes time and effort so before you hit the ‘send’ button, set aside an hour with no distractions to complete the form (it may take you less time or more depending on how prepared you are). 

Do not forget to e-mail your application before the closing date – we are not generally able to consider late applications.

If you still have questions you can email

Or you can call the Pacific team on (04) 816 2475

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