COVID-19: Vaccine operating and planning guidelines

Guidance on establishing and managing a COVID-19 vaccination site, including guidelines for the vaccination workforce and how to provide a clinically safe and quality vaccination service.

On this page:


Operating guidelines

The Operating Guidelines are designed to provide operational guidance for the safe administration of COVID-19 vaccines and provide general operating guidance for COVID-19 and other Programme vaccines.

Full guidelines

The content of the Operating Guidelines remains the same, but the content has been reordered to improve flow and logic. The format has changed and the document now meets the Ministry's document control guidelines.

Vaccine Operating and Planning Guidelines (PDF, 2.5 MB)
Vaccine Operating and Planning Guidelines (Word, 6.6 MB)
Version 47 – last updated 25 October 2022

Individual sections

For easier reference, the sections of the Operating Guidelines are now available as individual downloads.

Section A: Ready to vaccinate (PDF, 1.9 MB)
Section A: Ready to vaccinate (Word, 5.5 MB)
Last updated 25 October 2022

Section B: BioNTech/Pfizer COVID-19 vaccine (PDF, 632 KB)
Section B: BioNTech/Pfizer COVID-19 vaccine (Word, 338 KB)
Last updated 5 September 2022

Section C: Paediatric Pfizer COVID-19 vaccine (PDF, 350 KB)
Section C: Paediatric Pfizer COVID-19 vaccine (Word, 314 KB)
Last updated 23 September 2022

Section D: Novavax COVID-19 vaccine (PDF, 206 KB)
Section D: Novavax COVID-19 vaccine (Word, 195 KB)
Last updated 23 September 2022

Section E: Additional programme guidance variations and incidents (PDF, 302 KB)
Section E: Additional programme guidance variations and incidents (Word, 139 KB)
Last updated 25 October 2022

Appendices

For easier reference, the appendices of the Operating Guidelines are now available as individual downloads.

Appendix A: Site checklist (PDF, 138 KB)
Appendix A: Site checklist (Word, 91 KB)
Last updated 23 June 2022

Appendix B: New facility/site setup (PDF, 632 KB)
Appendix B: New facility/site setup (Word, 119 KB)
Last updated 23 September 2022

Appendix C: Facility/site closure (PDF, 133 KB)
Appendix C: Facility/site closure (Word, 181 KB)
Last updated 30 May 2022

Appendix D: Logistics and inventory management (PDF, 106 KB)
Appendix D: Logistics and inventory management (Word, 129 KB)
Last updated 8 March 2022

Appendix E: Logistics overview cheat sheets (PDF, 118 KB)
Appendix E: Logistics overview cheat sheets (Word, 186 KB)
Last updated 5 September 2022

Appendix F: Links to the National Immunisation Booking System (PDF, 57 KB)
Appendix F: Links to the National Immunisation Booking System (Word, 48 KB)
Last updated September 2021

Appendix G: Vaccination site screening questions (PDF, 75 KB)
Appendix G: Vaccination site screening questions (Word, 70 KB)
Last updated 8 March 2022

Appendix H: Supported decision-making process (PDF, 167 KB)
Appendix H: Supported decision-making process (Word, 354 KB)
Last updated September 2021

Appendix I: NIP adverse event process (PDF, 513 KB)
Appendix I: NIP adverse event process (Word, 113 KB)
NIP incident/adverse event notification form (Word, 96 KB)
Last updated 5 September 2022

Appendix J: Risk mitigations for vaccination sites (PDF, 92 KB)
Appendix J: Risk mitigations for vaccination sites (Word, 159 KB)
Last updated September 2021

Appendix K: Vaccination practice variation according to the COVID19 Protection Framework changes (PDF, 96 KB)
Appendix K: Vaccination practice variation according to the COVID19 Protection Framework changes (Word, 177 KB)
Last updated 8 March 2022


Planning guidelines

These documents outline the planning considerations for different vaccine service delivery models and are intended to support DHBs and providers to plan for vaccine delivery in their communities. They should be read in conjunction with the Operating Guidelines and other relevant Ministry guidance.

Existing accredited vaccination health care facilities

Planning guidance for delivering the vaccine through existing health care settings: general practice, community pharmacy, hauora providers and urgent care centres.

COVID-19 vaccine planning guidance – existing accredited vaccination health care facilities (PDF, 1.02 MB)
Version 3.0 – last updated September 2021

Workplaces

Planning guidance for employers, occupational health providers and DHBs wishing to deliver the vaccine through workplaces.

COVID-19 vaccine planning guidance – workplaces (PDF, 972 KB)
Version 9.0 – last updated 12 August 2021

Community vaccination centres

Planning guidance for delivering the vaccine through fixed or temporary community sites, including marae and faith-based settings.

COVID-19 vaccine planning guidance – community vaccination centres (PDF, 968 KB)
Version 1.0 – last updated 9 July 2021

Drive-through vaccination centres

Supplementary planning guidance for operating drive-through vaccination centres. This document must be read in conjunction with the above guidance for community vaccination centres.

COVID-19 vaccine planning guidance – drive-through vaccination centres (PDF, 876 KB)
Version 1.0 – last updated 5 August 2021

Mass vaccination events

Planning guidance for large pop-up events delivering several thousand vaccinations per day. Smaller events in lower-population areas could be run based on the principles in this document.

COVID-19 vaccine planning guidance – mass vaccination events (PDF, 1.4 MB)
Version 1.0 – last updated 12 August 2021

Schools and kura

Guidance for district health boards (DHBs), vaccination providers, and schools and kura to support planning for school-based COVID-19 vaccination of tamariki and rangatahi aged 5 years and over.

Planning considerations for school- and kura-based COVID-19 vaccination (PDF, 357 KB)
Planning considerations for school- and kura-based COVID-19 vaccination (Word, 604 KB)
Version 1.0 – last updated April 2022

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