Documents to include with your application

Information for live organ donors about the documents to include with their application for compensation for loss of earnings.

Summary

Depending on your personal situation, there will be different documents that you need to include with your application for compensation of loss of earnings.

Bank account: You will need to provide a verified copy of your bank account details.

Tax code declaration: All donors receiving compensation will need to provide a completed Tax code declaration (IR330) form.

KiwiSaver: If you’re a KiwiSaver member, you’ll also need to provide a completed KiwiSaver deduction form (KS2) or a copy of your contributions holiday notice.

Working for Families: Contact Inland Revenue if you receive Working for Families tax credits or have child support obligations to discuss how receiving a lump sum payment for compensation may affect you.

Employment status: You will need to provide evidence of your employment status: whether you are an employee, self-employed or a shareholder-employee. Check what you need for your type of employment status.

Employment status types 

Employee

If you are an employee, you will need to provide a completed:

The Ministry of Health can contact your employer, where needed, for your earnings information to make the process easier for you. Your employer will complete an employee earnings certificate:

Self-employed

If you are self-employed you will need to provide:

  • a copy of your most recent tax return filed with Inland Revenue, or
  • a letter from Inland Revenue that breaks down your sources of income (from your most recent tax return), or
  • you can provide earnings information from your last employer/s if you weren’t required to file a tax return last year
  • a completed Tax code declaration (IR330)
  • a completed KiwiSaver deduction form (KS2).

Shareholder-employee

If you are a shareholder-employee, you will need to provide a completed:

Donor from overseas

If you are a donor from overseas, you will need to:

  • provide evidence of your earnings for the last 52 weeks from the tax department in your country of residence or
  • a copy of your most recent tax return.

Document requirements:

All documents must be translated into English and verified as being true and correct by a New Zealand Embassy, Consulate or High Commission official, or your delegated representative in that country.

Verified translations can be ordered from the Translation Service – Department of Internal Affairs website.

Payment and tax requirements

If you are an overseas donor, you will be paid compensation from the day of your surgery and during your recovery while you’re in New Zealand. We will pay compensation into the New Zealand bank account that you nominate. 

If you are a donor from overseas, also note that all compensation payments are taxable. Contact Inland Revenue (the New Zealand tax department) to apply for an IRD number.

Contact phone number for Inland Revenue when calling:

  • from overseas: +64 4 978 0779
  • within New Zealand: freephone 0800 775 247

You will also need to contact the tax authority in your country.

Unsure about the documents required?

If you have any queries or need help completing the forms, contact the Ministry of Health:

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