The following describes best practice for providing ethnicity data to the national collections.
Please note that this is a general guide when recording ethnicity for NHI and national collections reporting – individual collections may define specific rules which may be less robust than the descriptions below.
Field | Rules |
---|---|
Ethnicity_1 |
|
Ethnicity_2 |
|
Ethnicity_3 |
|
Guidelines
- Not specified’ maps to null ethnicity. ‘Not specified’ should be used when the respondent provides fewer than three responses to the ethnicity question.
- ‘Not stated’ means that the respondent did not want to have their ethnicity recorded or the respondent was not in a position to report their ethnicity (eg unconscious).
Number of ethnicity codes reported | Ethnicity_1 | Ethnicity_2 | Ethnicity_3 |
---|---|---|---|
3 valid codes | 11 | 21 | 30 |
2 valid codes | 11 | 21 | Null |
1 valid code | 11 | Null | Null |
1 valid code | 99 | Null | Null |
Number of ethnicity codes reported | Ethnicity_1 | Ethnicity_2 | Ethnicity_3 | Comment |
---|---|---|---|---|
3 codes | 99 | 21 | 10 | Cannot have 99 as ethnicity_1 when there are valid codes in ethnicity_2 or ethnicity_3 |
3 codes | 21 | 11 | 11 | Entry in Ethnicity_3 not required, it is the same as the code in Ethnicity_2 |
3 codes | 21 | 11 | 21 | Entry in Ethnicity_3 not required, it is the same as the code in Ethnicity_1 |
2 codes | 54 | 99 | Cannot have 99 as an ethnicity_2. Report null in this field | |
2 codes | 21 | 11 | 99 | Cannot have 99 as an ethnicity_3. Report null in this field |
2 codes | Null | 21 | 10 | Ethnicity_1 should be populated first, then Ethnicity_2 |
2 codes | 21 | Null | 11 | Ethnicity_2 should be populated, not Ethnicity_3 |
1 code | Null | 21 | Ethnicity_1 should be populated first | |
1 code | Null | Ethnicity_1 is mandatory. Use ‘not stated’ (code 99) if no ethnicity is reported |