The following describes best practice for providing ethnicity data to the national collections.
Please note that this is a general guide when recording ethnicity for NHI and national collections reporting – individual collections may define specific rules which may be less robust than the descriptions below.
- Not specified’ maps to null ethnicity. ‘Not specified’ should be used when the respondent provides fewer than three responses to the ethnicity question.
- ‘Not stated’ means that the respondent did not want to have their ethnicity recorded or the respondent was not in a position to report their ethnicity (eg unconscious).
|Number of ethnicity codes reported||Ethnicity_1||Ethnicity_2||Ethnicity_3|
|3 valid codes||11||21||30|
|2 valid codes||11||21||Null|
|1 valid code||11||Null||Null|
|1 valid code||99||Null||Null|
|Number of ethnicity codes reported||Ethnicity_1||Ethnicity_2||Ethnicity_3||Comment|
|3 codes||99||21||10||Cannot have 99 as ethnicity_1 when there are valid codes in ethnicity_2 or ethnicity_3|
|3 codes||21||11||11||Entry in Ethnicity_3 not required, it is the same as the code in Ethnicity_2|
|3 codes||21||11||21||Entry in Ethnicity_3 not required, it is the same as the code in Ethnicity_1|
|2 codes||54||99||Cannot have 99 as an ethnicity_2. Report null in this field|
|2 codes||21||11||99||Cannot have 99 as an ethnicity_3. Report null in this field|
|2 codes||Null||21||10||Ethnicity_1 should be populated first, then Ethnicity_2|
|2 codes||21||Null||11||Ethnicity_2 should be populated, not Ethnicity_3|
|1 code||Null||21||Ethnicity_1 should be populated first|
|1 code||Null||Ethnicity_1 is mandatory. Use ‘not stated’ (code 99) if no ethnicity is reported|