What is happening now?

This page provides progress around PRIMHD and will be updated on an as required basis.

PRIMHD NGO newsletters

Rollout

The following table shows a breakdown by region of NGOs live with PRIMHD as at December 2012.

Stage 1–3 NGO statistics as at December 2012.
    Rollout total in scope % live NGOs based on numbers
Northern Planned 53 94%
Live 50
Midland Planned 87 90%
Live 78
Central Planned 64 92%
Live 59
Southern – Southland/Otago Planned 22 100%
Live 22
Southern – Canterbury/West Coast Planned 30 73%
Live 22
Southern – Nelson/Marlborough Planned 10 80%
Live 8
Total Planned 266 90%
Live 239

PRIMHD Online

Enhancements were made to PRIMHD Online in mid-2011 to improve its performance. The Ministry will continue to make enhancements to PRIMHD Online.

Standard Reports

The following are reports available from PRIMHD. For more details on accessing and running PRIMHD reports, go to the PRIMHD Reporting End User Guide.

Standing Order Reports

Access Standing Order

  • Number of clients seen and annual access rates.
  • By DHB of domicile and Organisation of service.

This report will be run for the 24 months prior to an end date entered by the user.

DMS Reconciliation Standing Order

  • Total number of unique clients seen each calendar month.
  • By organisation (including DHBs and NGOs), by prioritised ethnicity, team and activity.

This report is intended to be run for a five-year period. By entering 01/01/1900 for the start and end date parameters, the report will automatically run for a five-year period with the end date being the date on which the user runs the report. However, the user may wish to enter in their own start and end date.

DHB Ethnicity Report

  • Summary level data for clients seen at a DHB.
  • Summary level data for clients seen with a domicile code in the DHB region.
  • With an activity start date in the reporting period.

This report is intended to be run quarterly, using Start Date, End Date and Organisation as report parameters.

SISSAL Standing Order

  • Summary level data for all inpatient clients with at least one bed night in the reporting period seen by one of the specified inpatient teams.
  • Summary level data for all non-inpatient clients with an activity start date in the reporting period, seen by one of the specified community teams (regardless of the DHB of domicile of the client).

This report is intended to be run quarterly using a Start Date and End Date as report parameters. The report should always have a start date of 1 July with activity data being aggregated over time.

MHC Standing Order

  • Used to review mental health service use by DHB, age group and ethnicity.

This report is intended to be run six-monthly, using an End Date as report parameters.

DHB Service Profile Standing Order

  • Produces one table showing the number of unique clients with an activity record in the reporting period.
  • Broken down by Ethnicity, DHB of domicile or agency/organisation and region.
  • The report is based on several key mental health service quality indicators; access rates, discharge rates, informal discharge rates, Mental Health Act use rates, acute admission rates, clients admitted three or more times in a year, and length of stay.
  • It uses monthly median data over the one-year period indicated in the profile.
  • The aim is to encourage the use of objective information to assess performance and guide decisions for quality improvement.

This report is intended to be run six-monthly using an End Date as the report parameter.

PRIMHD KPI Reports

There is an additional tab in each report with additional information about each field. These reports run for the 12 months (one year) ending on the End Date entered by the user for an Organisation.

Report 1 – KPI 1 Total HoNOS Scale (Inpatients) – effect size large

  • Change in the total HoNOS between inpatient referral start and referral end.

Report 2 – KPI 2 28 day acute inpatient readmission rate

  • Percentage of overnight referral closures from the mental health and addiction service organisation’s acute inpatient unit that result in readmission to the organisation’s acute inpatient unit(s) within 28 days of discharge.

Report 3 – KPI 8 Average length of acute inpatient stay

  • Average length of stay of overnight referral closures from acute inpatient units managed by the mental health and addiction service.

Report 4 – KPI 12 Community treatment days per service user

  • Average number of treatment days in a three-month period of community care provided by the mental health and addiction service organisation’s community mental health and addiction services.

Report 5 – KPI 18 Preadmission community care

  • Percentage of overnight admissions to the mental health and addiction service organisation’s acute inpatient unit(s) in the reference period for which a community service contact was recorded in the seven days immediately preceding that admission.

Report 6 – KPI 19 Post-discharge community care

  • Percentage of overnight discharges to the mental health and addiction service organisation’s acute inpatient unit(s) for which a community service contact with client participation was recorded in the seven days immediately following that discharge.

Funder and Planner Reports

The Improving Mental Health Strategy, Te Tahuhu, sets out 10 leading challenges for Mental Health and Addiction Services. This suite of reports provides information to support two of the leading challenges: ‘Responsiveness’, and ‘Transparency and Trust’.

Report 1 – Provider Monitoring Report – NGO

This report will consist of four tables and four figures per team:

  • Tables – Number of bed nights and clients seen, Number of contacts, Contact time and Length of time in service
  • Figures – Occupied bed nights, Clients seen, Number of contacts and contact time and Number of clients seen and contact time.

This report is intended to be run on a monthly basis using Financial year, Contracting DHB and NGO provider as report parameters.

Report 2 – Provider Monitoring Report – DHB

This report will consist of four tables and four figures per team:

  • Tables – Number of bed nights and clients seen, Number of contacts, Contact time and Length of time in service
  • Figures – Occupied bed nights, Clients seen, Number of contacts and contact time and Number of clients seen and contact time.

This report is intended to be run on a monthly basis using Financial year and Team name as report parameters.

Report 3 – Service Use by Client – NGO

This report will consist of one table:

  • Number of contacts/bed nights per client.

This report is intended to be run on a quarterly basis using Financial year, Contracting DHB and NGO provider as report parameters.

Report 4 – Service Use by Client – DHB

This report will consist of one table:

  • Number of contacts/bed nights per client.

This report is intended to be run on a quarterly basis using Financial year and Team name as report parameters.

Report 5 – DHB Benchmarking

This report will consist of six tables:

  • Demographic – Number of clients seen by DHB of domicile, ethnicity, gender and age group
  • Diagnosis – Number of Referrals by DHB of domicile, duration of service use (excluding AOD) and diagnosis
  • Diagnosis – Number of Referrals by DHB of domicile, duration of AOD service use and diagnosis
  • Service Mix – Number of clients seen and bed night/contact hours by DHB of domicile, type of contact and age group
  • Spread of Services – Number of clients seen and community face to face hours by DHB of domicile and type of provider
  • Number of unique clients seen during the report period (month) as well as in the last three and six months by service organisation. Number of clients with one, two or three open referrals. Number of clients readmitted within 30 days of referral discharge.

This report is intended to be run on a monthly basis for ‘all  DHBs’ using Report period (month) and DHB of domicile as report parameters.

NGO Reports

All four reports are intended to be run for a pre-defined period (via Business Objects) both as scheduled reports, and also as required (on demand). The reports are extractable to Microsoft Excel.

NGO Report 1 – NGO Demographics

This report has four tables:

  • Tables 1 & 2: provide the NGO with a breakdown of the number of clients seen by their teams by age, ethnicity and sex, with DHB population comparisons
  • Table 3: provides the NGO with a breakdown of the number of their clients that have been seen by another NGO and/or DHB, and with contact and ALOS information
  • Table 4: provides the NGO with details about average ALOS by Team.

This report is intended to be run for a one-year period covering the four most recent financial quarters using End Date and Organisation as report parameters.

NGO Report 2 – NGO Activity

This report has two tables:

  • Clients seen by NGO of Service, Team Type and Team Name, showing Bed nights, Face to Face contacts and Other contacts, including total for each activity type, percentage against total number of contacts, team totals and percentages
  • Clients seen nationally by Team Type showing Bed nights, Face to Face contacts and Other contacts, including total for each activity type, percentage against total number of contacts, team totals and percentages.

This report is intended to be run monthly using End Date and Organisation as report parameters.

NGO Report 3 – NGO Outcomes

This report will consist of one table:

  • Clients referred by Team Type, DHB Team Type, DHB Team Name, Average Admission HoNOS, Average Discharge HoNOS and  Average change in HoNOS

This report is intended to be run for a financial quarter ending on the End Date using End Date and Organisation as report parameters.

NGO Report 4 – NGO Referrals

This report will consist of two tables:

  • Clients with their ‘Referral From’ sources, by NGO of Service, Team Type and Team Name, including the relevant percentages against the total for the NGO
  • Clients with their ‘Referral To’ sources, by NGO of Service, Team Type and Team Name, including the relevant percentages against the total for the NGO.

This report is intended to be run six-monthly using End Date and Organisation as report parameters.

PRIMHD information and utility resource

In 2015, the Ministry of Health contracted Te Pou o te Whakaaro Nui to develop the information and utility resource. The Information and utility resource is designed to improve consistency of information in PRIMHD by increasing general awareness in the workforce about this valuable dataset. 

The New Zealand KPI Benchmarking Framework

The PRIMHD Key Performance Indicator Reports above are used to inform the the New Zealand Mental Health and Addictions Key Performance Indicator Programme (KPI Programme). The KPI Programme is a provider-led initiative, designed to bring about quality and performance improvement across the Mental Health and Addictions sector.

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