Agreement management

New agreements are created by Sector Operations on behalf of the funders and Ministry of Health. These agreements are based on standard templates.

Variations to the Standard Terms and Conditions of these templates may be captured in the Provider Specific Terms and Conditions section of the agreement. The agreements support the relationship between the funder and the provider.

How is a new agreement created?

An Agreement Request Form is completed by the funder, with the requirements listed to enable Sector Operations to generate the agreement. The form must be signed off by the person with appropriate delegation before Sector Operations can action.

An agreement is created by a member of the Agreement Administration team. All information from the Agreement Request Form is entered into the appropriate databases to ensure consistency of information captured and allow payments to be made.

Once the draft agreement is completed and signed off by funder it is sent to the provider. The agreement is signed by both parties (funder and provider). Once this has been completed and Sector Operations have been notified, via the appropriate process, the agreement is activated.

What is agreement renewal/agreement variation?

Agreements can be established for a fixed term with the funder having the right to renew/extend the end date. This is classed as variation to the agreement and will require an Agreement Request Form to be completed, which will be followed with appropriate documentation for both parties to sign off as agreement. A variation may also be used to add/amend services within the current active agreement.

A variation can only be actioned on an active agreement (ie, original/previous version has been signed by both parties).

Who do I contact if I want information regarding my contract and/or agreement?

Contact our Dunedin Team:

Sector Operations – Dunedin
Postal address Private Bag 1942
Dunedin 9054
Phone 0800 281 222 – option 4
Fax (03) 474 8582
Street address Level 4
229 Moray Place
Dunedin 9016

Please note: you should not rely solely on the answers provided here; the contracts applicable to each provider and all relevant legislation must be consulted to determine the full rights & liabilities applicable to any service provider or funded.

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