COVID-19: Overseas Vaccine Submission Form privacy statement

If you've had overseas vaccinations and need a My Vaccine Pass, you’ll need to provide some personal information to the Ministry of Health so we can be confident of your vaccination status.

What information you need to provide

We need you to provide us with enough information that we can be sure it’s you making the request, and to help us verify that the evidence you provided matches the details submitted. This process is voluntary but is required to get a My Vaccine Pass if you have been vaccinated overseas.

It is an offence under section 212 of the Privacy Act 2020 to mislead an agency by impersonating an individual or falsely pretending to be an individual or acting under the authority of an individual for the purpose of using that individual’s personal information.


Mandatory or optional

Why we collect this from you

First name and last name (middle name optional)


Used to:

  • tell us who you are
  • match you to your NHI number (if provided)
  • verify your vaccination evidence

Date of Birth


Used to:

  • match you to your NHI number
  • verify vaccination evidence



Used to:

  • send your vaccination pass to you
  • communicate with you

Your contact phone number


So we can contact you if we have any queries

Your NHI number


Used to compare to our NHI record for matching

Your Overseas Vaccination details


Used to check your eligibility for the vaccine pass

If you are completing the form on behalf of someone else, you’ll need them to confirm you have their consent to do so (or otherwise show you are properly authorised to obtain that other person’s information).

Add information to New Zealand's COVID Immunisation Register (CIR)

The information you provide could also be used to create a record in CIR.

Your overseas vaccinations will be added to CIR if you indicate that you will require additional vaccinations while in New Zealand or if you need to have an additional dose in New Zealand to qualify for My Vaccine Pass.

Keeping your information safe

Your personal information will be held and managed by the Ministry of Health in accordance with the Privacy Act 2020 and Health Information Privacy Code 2020.

Your information will be stored in the Ministry of Health’s Dataverse application in Microsoft’s data centre, hosted in Australia. Secure measures are in place to protect your information from unauthorised access.

Who can see and access your information

Access to your information is limited to authorised users at the Ministry of Health. This access is recorded and can be audited. The personal information and contact details you provide will not be shared with other government agencies.


  • You acknowledge that you are providing the Ministry of Health with your personal details for the purpose of determining eligibility domestic My Vaccine Pass. This includes providing any additional information to the Ministry of Health for the purposes of confirming your NHI number or to verify any discrepancies in the information you provide.
  • You declare that all information you have provided to the Ministry of Health in your application is true and correct. 
  • You acknowledge that intentionally providing false or misleading information may lead to the cancellation of your vaccine pass.
  • If you are completing the form on behalf of someone else, you confirm that you have their consent to do so (or otherwise be able show you are properly authorised to obtain that other person’s information). 

After you submit your information

The Privacy Act 2020 regulates us through the Information Privacy Principles as to how we collect, use, hold, disclose, access, correct, manage, and dispose of your personal information.

We will use the information you submit to:

  • verify your vaccination information
  • contact you
  • process the response to your request.

The information collected as part of this process may be used for statistical analysis and help to identify ways in which we can improve our services. Any information used in this way will not identify you personally.

If we need to use your contact information for other purposes, we will have this reviewed by the Chief Privacy Officer at the Ministry of Health and discuss it with the Office of the Privacy Commissioner to make sure your privacy interests are fully considered.

If you would like to request a copy of your information, please contact COVID‑[email protected]

Contact us

If you have concerns about your privacy, email [email protected].

If you are not satisfied with our response to any privacy concerns, you can contact the Office of the Privacy Commissioner.


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