Tobacco realignment: progress timeline

The tobacco control services realignment will take place over 15 months, from April 2015 to June 2016.

The process is made up of three phases:

  • Phase 1: Engagement and design — April–July 2015
  • Phase 2: Procurement management — August–December 2015
  • Phase 3: Transition — January–June 2016

Progress to date

30 June 2016: Outcome of the Request for Proposals (RFP) for Regional/Local Stop Smoking Services

The RFP (Phase 2: Procurement Management) for the regional/local stop smoking services is now complete and the Ministry is pleased to announce the new stop smoking service partnerships. Read more about new services to help people stop smoking.

Details of the new lead service providers, and their partners, are outlined below.

Further details, such as how to refer clients, will be communicated to stakeholders in due course.

Service Coverage (DHB) Area Lead Stop Smoking Service Provider Stop Smoking Service Partners 
Auckland and Waitemata ProCare Health Limited and The Fono Hapai te Hauora Tapui, Ngati Whatua o Orakei Health 
Bay of Plenty Eastern Bay Primary Health Alliance Nga Mataapuna Oranga PHO, Nga Kakano Foundation, Tuwharetoa ki Kawerau, Te Ao Hou Trust, Whakatohea Trust, Tuhoe Charitable Trust, Toi te Ora, Sport Bay of Plenty, Western Bay PHO,Te Puna Hauora, Pirirakau Hauora, Te Runanga o Ngai Tamawhariua, Te Manu Toroa, Te Puna Ora o Mataatua, Bay of Plenty DHB and stop smoking service collaborative partners
Counties Manukau Counties Manukau District Health Board Health system frontline community and primary care partners and localities
Hawkes Bay Te Taiwhenua o  Heretaunga Te Kupenga Hauora Ahuriri, Choices Kahungunu Health, Hawkes Bay DHB
Hutt, Wairarapa and Capital and Coast Takiri Mai te Ata Whanau Ora Collective Whaiora Whanui Trust, Tu Kotahi Maori Asthma Trust, Naku Enei Tamariki Inc (Maori Section), Mana Wahine Inc, Whai Oranga o te Iwi Health Centre, Kokiri Marae Maori Womens Refuge, Kokiri Marae Keriana Olsen Trust
Lakes Manaaki Ora Trust – Tipu Ora Healthy Families Rotorua
MidCentral Te Wakahuia Manawatu Trust BestCare Whakapai Hauora Charitable Trust, Rangitane ki tamaki nui a rua – Te Kete Hauora, Te Runanga o Raukawa, He Puna Hauora, Central PHO, Muaupoko Tribal Authority
Northland Northland District Health Board Te Tai Tokerau Whanau Ora Collective (Whakawhiti Ora Pai, Te Runanga o Te Rarawa, Te Hauora o Te Hiku o Te Ika, Ki A Ora Ngatiawa, Ngati Hine Health Trust), Te Pu o Te Wheke Whanau Ora Collective (Hokianga Health Enterprise Trust, Te Hau Ora o Ngapuhi, Te Runanga o Whaingaroa, Te Runanga a Iwi o Ngapuhi, Ngapuhi Iwi Social Services, Te Kotahitanga e Mahikaha Trust, Whangaroa Health Services Trust), Manaia Health PHO, Te Tai Tokerau PHO, Te Hau Awhiowhio o Otangarei, Te Ha Oranga Kaipara, Ringa Atawhai
Southern Nga Kete Matauranga Pounamu Charitable Trust
Taranaki Tui Ora Limited
Waikato and Tairawhiti Midlands Regional Health Network Charitable Trust Tainui Iwi Raupatu Lands Trust, Te Hauora o Turanganui a Kiwa Ltd, Kaute Pacifika Trust
West Coast Canterbury District Health Board (Community and Public Health) West Coast DHB, Poutini Waiora, West Coast PHO
Whanganui Whanganui Regional Health Network Te Oranganui Iwi Health Authority, Whanganui DHB, Health Solutions Trust, Taihape Health

Negotiations and discussions are continuing in three DHB areas (Canterbury, South Canterbury and Nelson Marlborough). A transition service will be in place from 1 July in all areas. 

Outcome of the Request for Proposals (RFP) for National Tobacco Control Advocacy Service(s)

The Ministry is also pleased to announce that Hāpai te Hauora Tapui Limited has been selected to deliver National Tobacco Control Advocacy Service(s).

19 April 2016: Regional/Local Stop Smoking Services Transition

The RFP (Phase 2: Procurement Management) for the new regional/local stop smoking services is nearly complete, and the preferred service providers will be known by the end of April.

Information for stop smoking service clients and referrers over the transition period:

  • Most current local stop smoking service providers will continue to take new clients up to 6 May 2016
  • After 6 May, refer clients to Quitline (0800 778 778) or, in some areas, to another local stop smoking service that will continue to operate.
  • Some local stop smoking services will resume service delivery soon after 6 May, once new contracts are confirmed.
  • Any new service providers are expected to become operational over the coming few months. Further information about the new services, including how to refer, will follow in due course.  

Next steps

The realignment project will soon move into Phase 3 - Transition. Over the next few months there will be a transitional period whilst the new stop smoking services are put in place.

Any current stop smoking service providers that are successful through the process will be able to resume service provision as soon as new contracts are confirmed. Further details will follow in due course.

After the open market procurement process has been completed the Ministry will assess service coverage. Service coverage gaps will be managed though a separate process.

10 March 2016: Progress update on the procurement processes 

The two RFP processes for Regional/Local Stop Smoking Services and National Tobacco Control Advocacy Service(s) are now closed. Evaluation of the proposals is expected to be completed by early April. Following on from this, negotiations and due diligence will occur before contracts are awarded.  The announcement of contracts awarded for these services will follow once all requisite steps have been completed.  

In the meantime, the Ministry is planning a process to engage with new and existing service providers to facilitate a seamless and efficient transition process that will minimise any impact on clients.  

17 December 2015: Update on the outcome of the Registration of Interest (ROI) for Regional / Local Stop Smoking Services

The Ministry would like to advise you that the evaluation of the responses are now complete.  Listed below are the Respondents who will now proceed to the next stage – Closed Request for Proposal (RFP):

  • Canterbury District Health Board
  • Counties Manukau District Health Board
  • Eastern Bay Primary Health Alliance
  • Green Cross Health Limited
  • Hapai Te Hauroa Limited
  • Hawkes Bay District Health Board
  • K'aute Pasifika
  • Lakes District Health Board
  • Manaaki Ora Trust
  • Midland Health Network
  • Nga Kete Matauranga Pounamu Charitable Trust
  • Ngati Awa Social & Health Services
  • Ngati Porou Charitable Trust
  • Northland District Health Board
  • Ora Toa Primary Health Organisation
  • Pacific Health Service Porirua Inc.
  • Procare Limited
  • Smokefree Solutions Limited
  • Southern District Health Board
  • Takiri Mai te Ata Whanau Ora Collective
  • Taumaranui Community Kokiri Trust
  • Te Arawa Whanau Ora Trust
  • Te Kōhao Health Limited
  • Te Korowai Hauora O Hauraki
  • Te Roopu Tautoko ki te Tonga Inc
  • Te Wakahuia Manawatu Trust
  • Tui Ora Limited
  • Waikato Raupatu Lands Trust
  • Waitemata District Health Board
  • Waitemata PHO Limited
  • West Fono Health Trust (The Fono)
  • Whaiora Whanui Trust
  • Whanganui Regional Health Network.

The Ministry thanks all those organisations who responded to the ROI. The RFP for this service is due to be released in early January 2016.


2 December 2015: Status of the procurement process

Currently we have two tender processes open.

Registration of Interest (ROI) – Regional/Local Stop Smoking Services

The evaluation process is now in the final approval stage.

If you have questions about your Registration of Interest, email the team at tobaccoservices_roi@moh.govt.nz

Request for Proposal (RFP) – National Tobacco Control Advocacy Services

This tender is currently open on GETS and is due to close at 5 pm, 11 December 2015.

If you have questions about the tender, email the team at tobaccocontrolservices_RFP@moh.govt.nz


17 November 2015: The National Tobacco Control Advocacy Service(s) RFP

The National Tobacco Control Advocacy Service(s) RFP (Request for Proposals) has been posted on GETS (Government Electronic Tender Service).

This RFP closes Friday 11 December at 5.00pm.


8 October 2015: Advance notice – Realignment of tobacco control services

The Ministry of Health (the Ministry) would like to advise you that the Registration of Interest (ROI): Regional / Local Stop Smoking Service(s) (GETS reference #15591034) issued on Monday 24 August 2015 has been cancelled.  

This cancellation is in accordance with paragraph 66.a. of the ROI:

66. In addition to any other term described in the ROI the buyer may at any time:
      a) amend, suspend, re-issue, or cancel the ROI, or any part of the ROI on notice to the Suppliers

The Ministry is re-issuing a revised ROI on GETS on Friday 9 October 2015. Due to changes in the ROI requirements, all interested suppliers must submit a new response using the new Response Form. Respondents to the cancelled ROI as well as other interested suppliers that did not submit a response are able to participate in the reissued ROI. 


25 August 2015: The Tobacco Control Services Realignment (Local/Regional Stop Smoking Services) ROI

The Local/Regional Stop Smoking Services ROI (Registration of Interest) has closed. The second stage of this process will be an RFP (Request for Proposals) for organisations that are successful through the ROI process.


18 August 2015: Phase one closed

Phase one of the tobacco services realignment process has now closed. 

We were pleased with the high level of participation and quality information received through the engagement process. Over 300 people attended the 13-workshop series and 122 people responded to the online survey. Feedback was also received via email.

The expertise and advice of the Guiding Coalition provided through this phase will be valuable as we move into the next stages of decision-making. We'd like to thank the Guiding Coalition members for their time and feedback on the market information gathered. 

We have posted an advance notice outlining the expected timelines for the tender process.


May-June 2015: Workshops and online feedback

We undertook a series of structured engagement and design workshops nationally from May to June this year to gather market information on design elements for a suite of tobacco control services.

The market information will help the Ministry make decisions to inform Phase Two, procurement management, of the Tobacco Services Realignment process from August 2015.

Three workshops, in addition to the original seven workshops, were scheduled on request from the sector. A summary of each of the remaining workshops will be posted shortly.

An online survey was conducted following the workshops to gather additional feedback. The survey closed at 4pm on 29 June 2015.

We sincerely thank everyone who participated in the engagement workshops and the realignment survey online to date. Your participation was most appreciated. The Guiding Coalition and Ministry of Health will now work through the data collated from these two sources. Again, we are very grateful to everyone, and we thank you.

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