Questions and answers about the realignment of tobacco control services

Service providers and other interested parties have asked a number of questions about the way that the realignment of tobacco control services will affect them.

On this page:

What will the realignment of services mean for existing providers of services?

Services will be realigned over a period of 15 months with a three-phase approach (see below), including a formal procurement (re-tendering) process.

On 20 March 2015, all affected service providers were formally notified of the Ministry’s intent to end all contracts on 30 June 2016. The Ministry will either extend or vary contracts to ensure the termination date is the same for all service providers.

We will ask service providers to take part in a realignment and re-tendering process that is designed to be robust, fair and transparent.

What is the three-phase process and at what stages will providers be engaged?

Phase 1: Engagement and design – April–July 2015

Phase 2: Procurement management – August–December 2015

Phase 3: Transition – January–June 2016

The Ministry wants to ensure that existing knowledge and expertise within the sector is appropriately utilised, and we therefore encourage participation in the engagement process.

We are engaging with existing and potential suppliers in Phase 1 via face-to-face national and regional forums. This engagement is focused on creating service quality and performance indicators which will help us design and develop new service specifications and requirements.

More detail will be provided on this site as the project progresses.

What will happen to contracts that expire on 30 June 2015?

Contracts or service lines that are due to expire on 30 June 2015 will be extended for 12 months, and will end on 30 June 2016.

What will happen to contracts that expire on 30 June 2017?

Contracts or service lines that are due to expire on 30 June 2017 will be subject to a contract variation. The variation will terminate contracts early and change the agreement or service end date to 30 June 2016.

What will the realignment and re-tendering process mean for high needs populations and the clients/consumers/service users?

A stronger focus on high-needs populations in specific geographic locations should achieve better outcomes for Māori, Pacific and pregnant women.

What will the realignment and re-tendering process mean for an existing service, given the contract and/or service line will be ended?

The realignment process presents an opportunity to take a fresh look at the services you currently deliver in terms of their contribution to the achievement of Smokefree Aotearoa 2025. The process will seek to ensure better targeting of resources towards high needs populations in key geographic locations.

All existing services will be able to re-tender for contracts. Those new contracts may be significantly different to previous ones, in part due to related changes to how Government agencies contract with providers – including simplified contracts and different ways of reporting outcomes.

As with any procurement process, there is the possibility that existing providers will not be successful when re-tendering. However, no decisions have been made yet and it will be important for existing providers to feed into the engagement process. The Ministry wants to ensure the realignment finds an effective balance between our commitment to the development of the sector, particularly Māori and Pacific NGOs, with an increased focus on quality and performance.

How will past performance be considered if we re-tender for a contract?

As the review indicates, a business-as-usual approach to delivery of services will not achieve the Smokefree Aotearoa 2025 goal. This means changing the way services are delivered, improving quality and performance to ensure outcomes are achieved for all clients/consumers/service users, particularly priority populations including Māori, Pacific and pregnant women. As part of the re-tendering process, providers will need to show how they can meet the needs of people who smoke, working within the redesigned services.

What will the realignment and re-tendering process mean for tobacco control planning for the district health boards?

The Ministry is currently in a process of better coordinating funding and planning with DHBs for the tobacco control activities at local and regional levels. Over the 15-month period it is important for your services to continue to work in a coordinated and collaborative manner with your respective DHBs. The realignment process is not about devolution of funding for services to DHBs. 

How will the Ministry keep the sector up-to-date with progress?

Throughout the realignment process, details about the engagement process (with existing and potential providers) will be posted on this site.

If you are not already registered, we suggest you register on the Government Electronic Tenders website to ensure you are able to take part in the process.

Back to top